The way businesses handle their HR is changing because of HR technology. When businesses use technology, HR jobs can be done faster, more accurately, and more efficiently. Simultaneously, real-life examples will be used to show how the different types of HR automation work and what benefits they offer.
The various types of HR automation streamline and optimize key HR functions, from recruitment to offboarding.
1. Recruitment Automation
This is one of the most impactful HR automation is transforming how companies attract and select talent.
Recruitment automation helps companies find and hire the right candidates quickly and efficiently. Here’s how it works:
- Applicant Tracking Systems (ATS): These systems do everything related to hiring, from putting job ads to keeping track of applicants and setting up interviews. In fact, the Talent Hub on LinkedIn is a tool that helps companies keep track of job applicants and their progress through the hiring process.
- AI-Powered Resume Screening: AI tools can sort through resumes to find the best prospects based on certain criteria. For instance, AI screens job applicants for Unilever, which cuts the time it takes to hire people by 75%.
- Chatbots: AI robots can help job applicants by answering their questions, setting up interviews, and giving them information. L’Oréal, in order to hire people faster, uses robots to talk to job applicants.
Real-world Example: Since implementing an ATS, Unilever has cut the time it takes to hire someone by 80%. It can now hire great people quickly and get things done a lot faster.
2. Onboarding Automation
Types of HR automation extend to onboarding, streamlining the process of welcoming new employees.
It can take a long time to get new employees up to speed. People who are new to the job are eager to help. Things like collecting papers, e-signatures, tool access, and device distribution can still be a mess when it comes to the paperwork that needs to be done. For example, a computerized onboarding process walks them through the steps as they sign digital documents and get access to company tools. When they first start, it’s like having their own maid.
To clarify, automating onboarding processes ensures a smooth and efficient transition for new hires, improving their experience and accelerating their productivity.
- Digital Onboarding Platforms: Digital onboarding tools take care of things like collecting documents, e-signatures, and training modules. In this case, BambooHR makes jobs related to onboarding easier, which helps new employees get started quickly (BambooHR).
- Self-Service Portals: People who are new to the company can use self-service portals to get the paperwork they need to do, training tools, and information about how the business works. IBM speeds up the training process and makes it easy for workers to understand how to use it.
Real-world Example: IBM found that the new employees were 20% happier when they were registered immediately. People who worked there from the start felt like they were welcome and encouraged, which made them more engaged and productive.
3. Payroll Automation
Another area where we see the impact of different types of HR automation is payroll management.
It’s hard to get payroll right because it involves a lot of calculations, and there’s a lot of room for error. Automated payroll management systems take care of everything, from paying wages and taxes to setting up people with health insurance and retirement plans. Giving everyone on your team a financial advisor is like that.
Payroll automation streamlines compensation and benefits administration, ensuring accuracy, timeliness, and compliance.
- Automated Payroll Systems: These systems figure out salaries, taxes, and benefits for you instantly. It is ADP‘s job to make sure that businesses file their taxes properly and handle their payroll correctly.
- Direct Deposit and Automated Payslips: Automated paystub generation and direct deposit both put money into employees’ bank accounts. Workday has full payroll choices that work with other HR systems to keep things running smoothly.
Real-world Example: Companies that used ADP’s automated payroll system cut mistakes by 40% and saved an average of 10 hours per payroll run. ADP is a big provider of HR solutions.
4. Day-to-Day Automation
Types of HR automation also cater to the day-to-day tasks that employees encounter.
Automating day-to-day HR tasks empowers employees with self-service capabilities while freeing up HR professionals for strategic work.
- Self-Service for Employees: A special website or app lets employees ask for time off, see what their work goals are, and change their own details.
- Tracking Time: Software can easily keep track of when workers begin and end their shifts. This makes sure that everyone gets paid the right amount.
Scenario: After everyone gets settled in, workers do their normal tasks, such as asking for time off, keeping track of their work, and taking care of their benefits. These habits can turn into habits over time.
Solution: There is machinery that keeps the beat steady every day. Portals that workers can use on their own make it easy to ask for time off, check on their own work, and ask for benefits. Because of this? A place where everyone gets along, and HR workers can make strategic efforts even better.
5. Performance Management Automation
Types of HR automation can significantly enhance the performance management process.
Performance management has been automated, which makes it easier for workers to keep track of and evaluate their own work. If you had a personal trainer, you’d be able to give constant feedback, keep track of your goals, and advance your job. It’s easier to keep track of and grade workers’ work when performance management is automated.
With automated performance management tools, you can get feedback all the time, keep track of your goals, and make plans for your growth. It’s like having a personal trainer at work who helps you reach your full potential.
- Continuous Feedback Tools: These tools let bosses and employees give and get feedback all the time. For example, 15Five lets you keep track of employee progress and give them feedback all the time, which helps them grow.
- Goal Setting and Tracking: Computer tools can help you make goals, keep track of them, and change them. Companies like GE use Betterworks to keep an eye on their workers’ progress and their goals.
- Performance Reviews: It’s easier to do when you automate the steps of collecting data, making reports, and setting up review events. The automated performance management system at Unilever makes sure that reviews are fair and uniform.
Real-world Example: Adobe ditched traditional performance reviews and adopted a continuous feedback model with automated tools. This led to a 30% increase in employee engagement and a 10% reduction in voluntary turnover.
6. Employee Engagement Automation
Types of HR Automation also play a pivotal role in boosting employee engagement.
People who are interested in their jobs are happy and work harder. Employee engagement automation utilizes tools and technologies to boost morale, recognize achievements, and promote a positive work environment.
- Pulse Surveys: With these short, regular polls, you can find out how engaged and happy your workers are. (TINYpulse) has pulse polls that show how happy and inspired your staff are right now.
- Recognition Platforms: Computerized systems can keep track of workers’ good work and reward them for it. Companies like Microsoft use platforms like Kudos to recognize and reward employees for their hard work.
- Wellness Programs: Automation can manage fitness programs, keep track of who enrolls, and assess their effectiveness. The wellness platform at Virgin Pulse helps workers live healthier lives, which makes them more engaged overall.
- The Empowerment Hub: Employees can update their personal information, request time off, and access important documents all in one place. It’s like having a 24/7 HR help desk in their pocket. A survey by Oracle found that 82% of employees prefer using self-service portals for HR tasks. They value the convenience and autonomy it provides.
7. Learning and Development Automation
Types of HR automation can revolutionize learning and development within an organization.
Automated learning systems give each student their own customised training modules, keep track of their progress, and offer courses based on what they need. It’s the same as giving each worker their own unique plan for learning.
Learning and development automation personalizes training, tracks progress, and offers targeted learning opportunities, fostering employee growth and skill development.
- Learning Management Systems (LMS): The computers that run, keep track of, and watch over training programs are called learning management systems (LMS). Cornerstone OnDemand makes it easy for staff to learn and grow by giving them a full LMS.
- eLearning Modules: With eLearning Modules, you can take classes and get training online at any time and from anywhere using automated systems. Companies like Amazon use eLearning tools to train employees in various locations.
- Certification and Compliance Tracking: Automation keeps track of employees’ certifications and makes sure that company rules are followed. SAP Litmos has ways to handle safety training well.
- Personalized Learning: Some programs even suggest specific courses to help employees learn what they need most.
Real-world Example: AT&T signed up more than 100,000 employees to use an AI-powered learning tool to get better at their jobs. The personalized way made it easier to finish more tasks and do better work.
8. Time and Attendance Automation
It can be hard to keep track of workers’ time off and when they work. Time and attendance automation simplifies tracking employee hours, managing time-off requests, and ensuring accurate payroll.
- Time Tracking Software: These tools make reports right away, keep track of workers’ hours, and handle requests for time off. TSheets from QuickBooks has tools for keeping track of time that work with payment systems.
- Biometric Attendance Systems: Biometric systems keep track of who is there by reading fingerprints or faces. This stops time theft and makes sure the records are right. Kronos uses biometric tools to keep track of attendance and time.
9. Compliance and Reporting Automation
It’s very important for HR to follow the laws and rules. It is easy to handle compliance and report on it when things are automated.
Compliance and reporting automation help businesses stay compliant with regulations and generate insightful HR reports.
- Automated Compliance Tracking: These tools keep track of changes to laws and regulations to make sure the business stays compliant. Companies can follow the law with the help of Zenefits’ compliance tracking tools.
- Reporting Tools: You can quickly create reports on various HR metrics about important information for your company.
The Future is Bright!
Technology is always getting better, and HR automation is, too. There are many new tools to help you save time, make better decisions, and keep your employees happy. The goal is to use technology so you can spend more time on the human side of HR – connecting with your employees and building a great place to work.
FAQs
Recruitment, onboarding, payroll, performance management, employee engagement, learning & development, time & attendance, compliance & reporting, offboarding.
Increased efficiency, reduced errors, improved employee experience, cost savings, data-driven decision-making.
Applicant Tracking Systems (ATS), onboarding platforms (e.g., BambooHR), payroll systems (e.g., ADP), performance management tools (e.g., 15Five), learning management systems (LMS).
Yes, many scalable and affordable solutions cater to small businesses.
No, it empowers HR to focus on strategic tasks and enhances the employee experience.
Identify pain points, research solutions, create a plan, involve stakeholders, start small and scale gradually.
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Tipsoi is a cloud-based HR platform that can be accessed from anywhere in the world. It is also customizable and affordable.
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The Bottom Line: Tipsoi is the HR tech you didn’t know you needed (but definitely do). We’re the solution you’ve been waiting for – powerful, intuitive, and ready to take your HR game to the next level.
